Records Management Should Protect More Than Files
NovoTrax RMS is designed to help teams manage records and evidence through a more secure and traceable process — from initial collection to long-term management and presentation. By combining structured documentation, chain of custody controls, and real-time tracking visibility, the platform helps reduce risk, improve accountability, and strengthen trust in the process.
Why Records Management Matters
When records and evidence are managed through fragmented systems, manual processes, or incomplete documentation, the risk of loss, tampering, or uncertainty increases. That can affect investigations, case preparation, compliance, and confidence in the outcome.
NovoTrax RMS helps create a more controlled environment for records and evidence management by supporting end-to-end evidence tracking, chain of custody documentation, live movement visibility, stronger auditability, and secure, compliant data handling. This makes the solution valuable not only for evidence management, but also for broader records workflows that require security, accountability, and process integrity.
A More Secure and Traceable Approach to Records and Evidence
NovoTrax RMS provides a structured system for managing records and evidence from initial intake through final disposition or courtroom use. Instead of relying on disconnected logs or manual updates, teams can document each handoff, maintain movement history, and preserve a verifiable record of how evidence has been handled over time.
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The result is a more reliable chain of information — one that supports transparency, operational efficiency, and stronger case confidence.
Key RTLS Features and Benefits
End-to-End Evidence Tracking
Track each piece of evidence from collection to storage, transfer, review, and courtroom presentation through one connected workflow.
Documentation Custody
Automatically document handoffs with timestamps, personnel details, and location context to maintain accountability at every stage.
Real-Time Breadcrumb Trail
Create a clear, traceable movement history that shows where evidence has been, who handled it, and when each transition occurred.
Secure Records Management
Protect sensitive records and evidence with controlled access, auditability, and secure system design.
Integrated Workflow
Support records and evidence management inside a cleaner, more connected system that reduces administrative friction.
How It Works
1 - Incident
Incident in ​the classroom​
2 - Detect
Teacher Presses the Panic Button​
3 - Full Visibility
Security Team Administrator Verification (911 Dispatch Integration)
4 - Response
Automatic Activate Camera, Notify Police, Lockdown Doors, Engage Intercoms, Radio Broadcast, Socialize Location
Connected to the Rest of the NovoTrax Platform
NovoTrax RMS becomes even more valuable when it is part of a larger connected platform. Records and evidence do not exist in isolation — they are often connected to incidents, personnel, location context, video, and dispatch-related workflows.
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Positioning this page within the broader NovoTrax story helps show that RMS can support a more complete operational environment where records, traceability, and response data are better connected.
Frequently Asked Questions
981 E State Hwy 121
Unit C1
Lewisville, TX 75057
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info@NovoTrax.com
Toll Free:1 844-TRAX-24-7
FAX:1 844-872-9247